updated: 25th June 2011
THE CONSTITUTION OF THE PICKERING BADMINTON CLUB
1. Introduction.
1.1. The purpose of this document is to set out the aims, organisation, and the rules of
the Pickering Badminton Club.
1.2. Any matter provided for in this Constitution shall be dealt with by the Club
Executive, which will be the sole authority for the interpretation thereof. No
modifications or amendments to the existing Constitution shall be made except at
a General Meeting.
2. Name.
2.1. The Club shall be called the ‘Pickering Badminton Club’.
3. Aims.
3.1. To promote the game of Badminton in the Pickering area by:
3.1.1. Representing the interests of the sport of Badminton in the Pickering area;
3.1.2. organising local playing facilities and ensuring that, through the Pickering
Badminton Club, they are fully available to the whole of the local
community;
3.1.3. where necessary, arranging facilities for the teaching of Badminton;
3.1.4. providing a forum for those individuals with an interest in playing
badminton and furthering the interests of the sport as a whole in the
Pickering area.
4. Organisation.
4.1. Members.
4.1.1. Membership of the Club will be granted at the discretion of the Executive
Committee and will normally be those individuals who have paid the Club’s
Membership Subscription. The Subscription will be paid at the same time as
an individual pays their first Session Fee, Match Fee or Visitor’s Fee of the
Club Year. Membership will be for the current Club Year.
4.1.2. Members will have access to copies of all club circulars from the Club
Secretary; will be eligible to attend Club evenings and Club General
Meetings; will be eligible to vote and hold office and, at the discretion of the
Club Executive Committee, may represent the Pickering Badminton Club
in competitions and be registered as club players with any league the Club
participates in.
4.2. Visitors. All visitors must become members before being allowed to take part in
any club activities.
5. Administration.
5.1. The management of the club shall be vested in a Club Executive Committee
consisting of the Officers of the club, that is the elected Chairman, Treasurer,
Secretary, and the Club Captain who will be responsible for all on court
activities. The Officers of the club shall be appointed at the Club Annual
General Meeting and will serve during the subsequent Club Year. All retiring
Officers shall be eligible for re-election. The Officers of the club upon
retirement from office shall be ex-officio members of the Club Executive
Committee for the following Club Year unless the Club Executive Committee
decides otherwise. Three members shall form the quorum at any Club
Executive Committee meeting. The Chairman shall have a casting vote at all
meetings of the Club Executive Committee.
5.2. the Club Executive Committee shall have the power to:
5.2.1. fill any casual vacancy of the Executive Committee but anyone so
appointed shall serve only until such time as the original member would
have retired;
5.2.2. take any steps that they consider necessary for the purpose of enforcing
payment of any subscription or fees payable or imposed under this
Constitution;
5.2.3. admit individuals to club membership;
5.2.4. direct the day-to-day management of the club’s affairs.
5.3. Meetings of the Club Executive Committee will be called at the discretion of
the Chairman or at the request, in writing, of at least two members of the Club
Executive Committee. If any Officer of the Club Executive Committee be
absent from three consecutive meetings they may, at the discretion of the Club
Executive Committee, be treated as having tendered their resignation.
6. The Club.
6.1. General:
6.1.1. The Club Year for which all Officers and Executive members shall hold
office and during which the membership of the club shall subsist shall be
from the 1st of April to the 31st of March or the dates of the Annual General
Meetings, whichever is the later.
6.2. Competition.
6.2.1. Internal club competitions will be held as decided at the club Annual
General Meeting.
6.2.2. Teams will be entered in external competitions organised by local leagues,
e.g. the Ryedale league and the Scarborough league, as decided by the
Club Executive Committee. In deciding which external competitions club
teams will be entered and those who will play in those teams the Club
Executive Committee will be guided by the wishes of the club membership
as expressed at the preceding Annual General Meeting, the availability and
ability of players, and the competitive environment in which the teams will
play.
6.2.3. Team Captains will be appointed by the Club Captain.
7. General Meetings.
7.1. The Annual General Meeting of the club shall be held in the months of April,
May or June on a day and at a place as decided by the Executive Committee.
7.2. The Annual General Meeting will deal with the adoption of the Executive’s
report and final accounts, any alteration to the Constitution, the election of
Executive Officers, and any other business as may be transacted in the Annual
General Meeting.
7.3. All items to be placed on the agenda of the Annual General Meeting, including
nominations for Executive Officers, shall be sent in writing to the club Secretary
so as to reach him/her by the 15th of March in the same year.
7.4. Not less than 14 days notice, which shall include the agenda for the meeting, of
any Annual General Meeting shall be given. The display of a notice for not less
than two club evenings prior to the meeting will be deemed as sufficient notice of
the Annual General Meeting. Telephone or written notification may also be made
at the discretion of the Secretary.
7.5. An Extraordinary General Meeting shall be convened at the request, in writing
to the Executive Committee Secretary, of not less than 5 Members. Such requests
shall state the purpose for which the meeting is required. No other business shall
be transacted at the meeting. The meeting shall be held within one month of such
requests being received by the club Secretary. The display of a notice at no less
than two club evenings prior to the meeting, which shall include the agenda for
the meeting, will be deemed as sufficient notice of the Extraordinary General
Meeting. Telephone or written notification may also be made at the discretion of
the Secretary.
7.6. All Members of the club shall be entitled to vote at any General Meeting of the
club.
7.7. Voting shall be by a show of hands unless any six persons present, and entitled
to vote, demand a ballot.
7.8. No member may vote by proxy.
7.9. No individual may have more than one vote, except the Chairman of the meeting
who shall have a casting vote.
7.10. At all General Meetings six members entitled to a vote shall form a quorum.
7.11. If there is no quorum for:
7.11.1. an Extraordinary General Meeting, the motion(s) on the agenda shall be
deemed to have been defeated and the meeting concluded;
7.11.2. an Annual General Meeting, it shall be adjourned and another notification
shall take place. At the subsequent meeting the members present shall form
a quorum.
8. Finance.
8.1. The financial year of the Club shall begin on 1st April and end on 31st March in
the following year.
8.2. Subscriptions and fees are:
8.2.1. Membership Subscription;
8.2.2. Pre-Christmas Session Fee;
8.2.3. Post-Christmas Session Fee;
8.2.4. Summer Club Session Fee;
8.2.5. Match Fee;
8.2.6. Visitor’s Fee.
8.3. Timing of Payments:
8.3.1. Membership Subscriptions will be paid at the same time as an individual
pays their first Session Fee, Match Fee or Visitor’s Fee of the Club Year.
Membership will be for that Club Year.
8.3.2. Session Fees will be paid during the four weeks of the session.
8.3.3. Visitor and Match Fees will be paid on the evening attended.
8.4. Payments may only be refunded at the discretion of the Treasurer.
8.5. At the discretion of the Executive Committee members who are unwaged,
in full-time education, or juniors of 18 years of age or less will be allowed
concessionary subscriptions and fees of 50% of the normal subscription or fee.
8.6. Subscriptions and fees for the subsequent Club Year will be decided at the
Annual General Meeting.
8.7. All monies due to the Club shall be deemed as owing to the Club Treasurer.
8.8. Any individual whose subscription or fees, as in 8.2 above, remain unpaid
after the period specified in 8.3 shall be liable to such a penalty as the Executive
Committee may decide.
8.9. A copy of the final accounts of the financial year just ended shall be produced
for the Annual General Meeting.
9. Appeals.
9.1 Any Member shall have the right to appeal to the Club Executive on any matter
and any such appeal or other application shall be dealt with in such manner as the
Executive may determine and their decision shall be final.
10. Closure of the Club.
10.1 The following procedure will be followed in the event that the club is wound up:
10.1.1. An Extraordinary General Meeting shall be called exclusively for
the purpose of winding up the club. The normal rules in respect to an
Extraordinary General Meeting shall apply.
10.1.2. In the event that a majority of the members present at the Extraordinary
General Meeting decide to wind up the club then the committee shall ensure
that all outstanding dues to the club are collected and all outstanding debts
are paid. Any surplus monies will then be shared between, and transferred
to, the two local badminton leagues, i.e. The Ryedale League and the
Scarborough League.